Introduction

The Information and Privacy Office is responsible for facilitating the University’s compliance with legislation governing access to information, privacy, and anti-spam, and is committed to safeguarding the interests of the University and its students, employees, and partners. It also provides practical records management advice and services that assist the University in realizing its academic and community goals.

Applicable legislation includes the Freedom of Information and Protection of Privacy Act (FIPPA), the Personal Health Information Act (PHIA), and Canada’s Anti-spam Legislation (CASL). For information and resources on access to information, privacy, CASL, and records management, click the links on the sidebar.

The University of Winnipeg is committed to the protection of privacy and strives to be in compliance with applicable legislation concerning the collection, use, disclosure, retention, disposition, and security of personal information and personal health information.

Privacy is recognized as a fundamental human right and is protected implicitly under Canada’s Charter of Rights and Freedoms. But what does privacy actually mean?

Most definitions of privacy include two individual rights:

• The right to be free from unnecessary observation and disturbance, also known as the “right to be let alone.”
• The right to control how others collect, use, and disclose information about you, also known as “informational privacy.”

Combining these two rights, a concise definition of privacy might be “the right to be free from undue observation and to control how one’s information is used by others.”

Manitoba, like all provinces in Canada, has created special legislation intended to protect the privacy of individuals. The two main pieces of provincial privacy legislation that apply to the University are The Freedom of Information and Protection of Privacy Act, known as FIPPA, and The Personal Health Information Act, known as PHIA. These laws apply to various public bodies in Manitoba, including all colleges and universities.

The Freedom of Information and Protection of Privacy Act establishes requirements governing the University’s collection, use, disclosure, and protection of personal information.

The Personal Health Information Act establishes requirements governing the University’s collection, use, disclosure, and protection of personal health information.

The University’s Privacy Policy enhances compliance with applicable privacy legislation and promotes good practice as regards the handling of personal information and personal health information.

This website is not intended for children and we do not knowingly collect data relating to children on this website. However, where University of Winnipeg processes personal data of children in its business operations, we ensure that appropriate safeguards and consents are obtained from parents or caregivers. You may contact da.elves@uwinnipeg.ca for further information about this.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and does not replace them.

We at Studyportals respect your privacy and are committed to protecting your personal information. This privacy policy explains how we collect, use, and disclose your personal information when you visit our website or use our services.

Information We Collect

When you visit our website or use our services, we may collect personal information that you provide to us, such as your name, email address, phone number, and billing information. We may also collect information about your device, browser type, IP address, and other technical information.

How We Use Your Information

We may use your personal information to:

• Provide and improve our services
• Respond to your inquiries and requests
• Communicate with you about our products and services
• Detect and prevent fraud
• Comply with legal obligations

We may also use your information in aggregated or anonymized form for research and analytical purposes.

Information Sharing and Disclosure

We may share your personal information with:

• Service providers who perform services on our behalf, such as, customer support and marketing agencies
• Third-party partners who offer products or services that we believe may be of interest to you
• Law enforcement or other government authorities as required by law or to protect our legal rights

We may also disclose your information in connection with a merger, acquisition, or sale of all or a portion of our business.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your activities on our website and to provide a personalized experience. You can control cookies through your browser settings, but disabling cookies may limit your ability to use certain features of our website.

Data Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. However, no data transmission over the internet or storage system can be guaranteed to be 100% secure.

Your Rights

You have the right to access, update, and delete your personal information that we have collected, subject to certain exceptions. You can also opt-out of receiving marketing communications from us at any time.

Changes to This Policy

We may update this privacy policy from time to time. We will post the updated policy on our website and indicate the effective date. Your continued use of our website or services after the effective date constitutes your acceptance of the updated policy.

Contact Us

If you have any questions or concerns about our privacy policy or practices, please contact us at GDPR@studyportals.com.